WP1 Structure/People  

· Project Coordinator: Ramón Gavela (CIEMAT)· Deputy Project Coordinator: Bernard Marechal (UFRJ)
· Administrative Assistant: Cristina Bauluz (CIEMAT)· Financial Administrator: Mª Ángeles Iscar (CIEMAT)
· Project Secretary: Raquel Muñoz (CIEMAT)· Web Master: Stefano Troiani (CIEMAT)
· System Administrator: Alicia Acero (CIEMAT)· Administrative Assistant: Félix Barrio (CIEMAT)
· Reader Board: Philippe Gavillet (CERN) 


ADMINISTRATIVE TASKS
ActivityPC / DPCAdministrative
Assistant
Financial AdministratorProject SecretaryWeb Master
1. Mailing lists   Maintaining and uploading mailing lists under Mailman 
2. Common Calendar   Maintaining and uploading a common calendar for EELA activities. 
3. Indico Tool   Maintaining and updating an event agenda on the web. 
4. Conferences, Training Courses and Meetings Organization and CoordinationPlanning
Interaction with speakers
Interaction with speakersManaging attendees paymentGeneral Organisation

Contacting participants ans supporting events organisation in partners institutions.

Interaction with attendees, CIEMAT Travel Agency and Public relations Department
 
5. Technical Documents   Maintaing and managing project documentation and standard templates by means of 'Documents' tool 
6. Support Creating, maintaining and controlling project incidences.
Claiming incidences in progess
   
7. Planning   Estabilishing and tracking project progress, inquiry for relevant documentation 
8. DeliverablesSubmission to the European CommissionEditing and formatting WPs deliverables, writing own deliverables, sending them to the TEB, final review Editing and formatting WPs deliverables, writing own deliverables, sending them to the TEB, final review  
9. ReportsSubmission to the European CommissionInformation inquiry, progress report writing, submission to TEB, final review Information inquiry, progress report writing, submission to TEB, final review
10. Contact with Partners Problems resolution, information submission, documents request, regular calls Problems resolution, information submission, documents request, regular calls 
11. Contact with different CommitteesAttendance to regular tracking meetings, reports editing, documentation managementAttendance to regular tracking meetings, reports editing, documentation management Attendance to regular tracking meetings, reports editing, documentation management 
12. EELA Private Web Site   Managing informationCreating and updating information
13. Interaction with other projectsEstabilishing and keeping contact to other projects  Estabilishing and keeping contact to other projects 


FINANCIAL TASKS
ActivityPC / DPCAdministrative
Assistant
Financial
Administrator
Project SecretaryWeb Master
1. Monthly working-hours tracking  Controlling hours devoted to the projectRequesting sheet of hours devoted to the project 
2. European Commission Funds Distribution  Controlling funds sent by the European Commission, making a proportional distribution of funds in accordance to project participation and controlling funds tranfers  
3. Costs Justification  Collecting semester cost status of each partner as well as cost justification of each institution.
Making a project costs sheet every six months
  
4. Costs ReviewSubmitting the project costs sheet to the European Commission at the end of every year Modification subject to changes made by the EC  
5. Cost Audit  Coordinating every institution audit and providing all necessary information for the CIEMAT final audit  


LEGAL TASKS
ActivityPC / DPCAdministrative
Assistant
Financial
Administrator
Project SecretaryWeb Master
1. EC Legal ProceduresStudying, analysing and implementing all the European Commission legal documents, being abreast of procedures and attending the European Commission meetingsStudying, analysing and implementing all the European Commission legal documents, being abreast of procedures and attending the European Commission meetingsStudying, analysing and implementing all the European Commission legal documents, being abreast of procedures and attending the European Commission meetingsStudying, analysing and implementing all the European Commission legal documents, being abreast of procedures and attending the European Commission meetings